Uploading pupil data from CTF

Modified on Thu, 25 Apr at 3:26 PM

CTF files should be generated from your school’s MIS. Ask your School Administrator to create one for Years 1-6 only and with no assessment data.

TIP: It is recommended that a single CTF file is generated. This is the best way to get accurate data into the Analysis Tool.

Generate a CTF from your schools MIS and save it in a place where you can access it.

CTF File selection

Click the ‘Upload Pupils from CTF’ button on the Manage Pupils page. This will be take you to a screen where you can select which CTF file to upload.

In the column headed File press the ‘Choose file’ button. This will open a browser window. Navigate to the saved file on your computer and select it.

The file name will update to show the file you have selected. Check that this is the correct file.

If you wish to change the file, press the ‘Choose file’ button again and search for the correct file you wish to upload.

Click ‘Upload’ to start the import of the data from your file into the NFER Tests Analysis Tool.

Checking School Data

The system will read the CTF file you’ve selected and display the information it contains about your school.

Check that this information is correct. Once you are happy that this is the data file you wish to use, click the ‘Continue’ button.

Matching pupils in CTF

The system will now match the pupils in the CTF file with your existing pupils. The next page displayed enables you to view all the data you are uploading.

If a Pupil is matched to an existing pupil in the system, their UPN is highlighted in green.

If there are possible minor data errors, the affected field is highlighted in Yellow.

Critical errors with data or absence of required data will result in the cell being highlighted in Red. If there are any Red cells, you will be unable to proceed with the data upload. The data should be corrected in your MIS and a fresh CTF file generated.

Moving your cursor over any Yellow or Red cells will show you an explanation of the error.

If you are happy with your data click the ‘Save’ button to complete the upload.